Back in September, a few of us from Integress went to PYM’s LIVE 2009 Green Expo, supported by the Green Meeting Industry Council (GMIC). The best part was speaker, Kevin R. Johnston, CMP, who offered advice on incorporating green meeting clauses into vendor contracts. Inspired, we have since created Phase 1 (as in, we’re positive there will be additions and revisions), of our corporate Sustanianability Clause that we incorporate into hotel contracts henceforth. We’ve shared our clause below, but would love to hear what else we should be including, or your experiences with sustainability clauses. Are they able to be executed? Please share.
“Sustainability Clause: Integress Meetings and Events maintains a green initiative and requires the Resort to sustain and support its Green Partnership Program. The Resort further agrees to have the following practices in place:
- Energy Conservation: Lights to be turned off when meeting rooms are not in use, maids and housekeeping staff to pull shades and close curtains when cleaning sleeping rooms. To conserve energy, air conditioning and heating turned down while guests are not the room.
- Water Conservation: The resort will institute linen reuse program for guests of the meeting and provide notification to the guests at check-in, and provide notification cards in the rooms to create awareness and encourage participation by the conference delegates.
- Waste Management: Recycling bins placed in prominent locations in the meeting rooms, hallways, pre-function areas and sleeping rooms to encourage separation of trash for recycling purposes. Arrange to have all left over food donated to a local food bank or composted and donated to an appropriate location.
- Food and Beverage: All condiments and beverages to be provided in bulk containers, no bottled waters or individual juices to be provided for group food functions. Eco-Cuisine menus to incorporate local and seasonal foods wherever possible.
“Accountability Clause: Within 30 days of the conference, the resort will provide post-conference documentation outlining their adherence to the Sustainability Clause. Reports should include tally of guests participating in the linen reuse program; weight of waste recycled, composted and donated; and notification of recipient of donated food. If Resort is able to provide Eco-Cuisine we would like to receive identification of the local seasonal food vendor(s).”